Welcome to Wolvey Cricket Club

WOLVEY CRICKET CLUB

CONSTITUTION

1. Name
The name of the Club is Wolvey Cricket Club, hereafter to be referred to as "the club" and the club shall be affiliated to the England and Wales Cricket Board through the Warwickshire Cricket Board.
2. Aims and Objectives
To foster and promote the sport of cricket at all levels within the community and within the sport, providing opportunities for recreation, coaching and competition.
To manage the Wolvey Cricket Club.
To ensure that all members, playing and non-playing, abide by the ECB Code of Conduct which incorporates the Spirit of Cricket and by the Laws of Cricket.
To ensure a duty of care to all members of the club, by adopting and implementing the ECB ‘Safe Hands – Cricket’s Policy for Safeguarding Children’ and any future versions of the Policy.
To ensure a duty of care to all members of the club by adopting and implementing the ECB Cricket Equity Policy and any future versions of the Policy.
To encourage all members to participate fully in the activities of the club.

3. Membership

(a) Membership of the club shall be open to anyone interested in the sport of cricket on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non discriminatory basis.
The club may have different classes of membership and subscription on a non discriminatory and fair basis. The club will keep subscriptions at levels that will not pose a significant obstacle to people participating.
Application for membership of the club shall be by completion of a membership application form and by payment of the relevant subscription/joining fees as determined by the Annual General Meeting of the club.
No person shall be eligible to take part in the business of the club or eligible for selection for any club team unless the appropriate subscription has been paid by the specified date or membership has been agreed by the Committee.
The club Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the club or cricket into disrepute. Appeal against refusal or removal may be made to the Committee who shall appoint an Appeals Committee to hear the appeal.
All members will be subject to the regulations of the Constitution and by joining the club will be deemed to accept these regulations and any Codes of Conduct that the club has adopted. The Constitution shall identify those members eligible to vote at any General Meetings.

4. Classes of Membership
(a) There shall be two classes of membership available. These are:

Member
Non-playing Member

All categories of membership are eligible to vote at General Meetings.

A list of members in each category shall be maintained by the Club Treasurer or other Officer of the club.

(b) The Club shall have affiliated to it, the Wolvey Playing Field Trust (Members of these committees are not automatically members of the Wolvey Cricket Club) and shall not be entitled to purchase or consume Alcoholic liquor except as a guest of a member without becoming a member under the provisions of these rules.

5. Officers
The Officers of the club shall be as follows:

Executive Officers

Chair
Vice Chair
Secretary
Club Treasurer
Bar Treasurer
Captains
Vice Captains
Junior Managers
Club Welfare Officer
Fixture Secretary

Honorary Officers.

President
Vice Presidents

6. Election of Officers
All Officers shall be elected at the Annual General Meeting of the club from, and by, the members of the club.
All Officers shall be elected for a period of one year, but shall be eligible for re-election to the same office or to another office the following year.
7. Management Committee
The affairs of the club shall be conducted by a Management Committee comprising the Executive Officers of the club and a maximum of two other members elected from, and by, the Members of the club. Only these members of the Committee shall be entitled to vote at Committee meetings.
The Committee will be convened by the Secretary and shall meet at agreed intervals and not less than four times per year.
The quorum required for business to be agreed at Committee meetings shall be four and must include the Chair or appointed deputy.

The duties of the Committee shall be:

To control the affairs of the club on behalf of the members.
To keep accurate accounts of the finances of the club through the Treasurers. These should be available for reasonable inspection by members and should be audited before every Annual General Meeting. The club shall maintain appropriate bank current accounts and any two of three authorised Executive Officers shall be required to sign club cheques.
To co-opt additional members of the Committee as the Committee feel is necessary. Co-opted members shall not be entitled to a vote on the Committee and shall serve until the end of the next Annual General Meeting.
To make decisions on the basis of a simple majority vote. In the case of equal votes, the Chair shall be entitled to an additional casting vote.
To appoint sub-committees as necessary and to co-opt advisers who may be non club members invited to advise on specialist subjects. The following committees shall be elected at the first committee meeting after the AGM;-
Selection Committee
Social and Functions Committee
Ground Committee
Bar Committee
To consider and resolve any issue raised by a club member. The member should inform a committee member, who must put the matter before committee.

An elected Committee member ceases to be such if he or she ceases to be a member of the club, resigns by written notice, or is removed by the Committee for good cause after the member concerned has been given the chance of putting their case to the Committee. Appeal against removal may be made to the Appeals Committee. The Committee shall fairly decide time limits and formalities for these steps.
The committee may elect a replacement if deemed necessary.

The Committee has the power to:
acquire and provide grounds, equipment, coaching, training and playing facilities, clubhouse, transport, medical and related facilities
provide coaching, training, medical treatment, and related social and other facilities
take out any insurance for club, employees, contractors, players, guests and third parties
raise funds by appeals, subscriptions, loans and charges
borrow money and give security for the same, and open bank accounts
buy, lease or licence property and sell, let or otherwise dispose of the same
make grants and loans and give guarantees and provide other benefits
set aside funds for special purposes or as reserves
invest funds in any lawful manner
employ and engage staff and others and provide services
co-operate with or affiliate firstly to any bodies regulating or organising the sport of cricket and secondly any club or body involved with cricket and thirdly with government and related agencies
do all other things reasonably necessary to advance the aims and objectives of the club.
NONE of the above powers may be used other than to advance the aims and objectives in a manner consistent with the Rules and the general law.

8. General Meetings
The Annual General Meeting of the club shall be held not later than the end of November each year. 21 clear days notice of the Annual General Meeting shall be given to members by circulating a copy of the notice to every member at their home address or by email as appropriate. Members must advise the Secretary in writing or email of any other business to be moved at the Annual General Meeting at least 14 days before a meeting. The Secretary shall circulate or give notice of the agenda for the meeting to members not less than 7 days before the meeting.
The business of the Annual General Meeting shall be to:

Confirm the minutes of the previous Annual General Meeting and any General Meetings held since the last Annual General Meeting
Receive the audited accounts for the year from the Treasurers
Receive the annual report of the Committee from the Secretary
Elect an auditor
Elect the Officers of the Club (i.e. President; Vice Presidents, Chair etc.)
Review club subscription rates and agree them for the forthcoming year
Transact such other business received in writing by the Secretary from members 14 days prior to the meeting and included on the agenda.

Nominations of candidates for election of Offices shall be made in writing or email to the Secretary at least 14 days in advance of the Annual General Meeting date. Nominations can only be made by Members and must be seconded by another Member.

Special General Meetings may be convened by the Committee or on receipt by the Secretary of a request in writing or email from not less than 8 Members of the club. At least 21 days notice of the meeting shall be given.

At all General Meetings, the Chair will be taken by the Chair or Vice Chair, or in their absence, by a deputy appointed by Members attending the meeting. Decisions made at a General Meeting shall be by a simple majority vote from those Members attending the meeting. In the event of equal votes, the Chair of the meeting shall be entitled to an additional casting vote.

A quorum for a General Meeting shall be 12 Members, including at least 2 from the Chair, Secretary and Club Treasurers.
Each Member of the Club shall be entitled to one vote at General Meetings.
9. Alterations to the Constitution
Any proposed alterations to the club Constitution may only be considered at an Annual or Special General Meeting, convened with the required written notice of the proposal. Any alteration or amendment must be proposed by a Member of the club and seconded by another Member. Such alterations shall be passed if supported by not less than two-thirds of those Voting Members present at the meeting, assuming that a quorum has been achieved.
10. Finance
All club monies shall be banked in accounts in the name of the club.
The Treasurers shall be responsible for the finances of the club and for providing reports on the financial position as required by the Committee.
The Treasurers shall ensure that the club maintains adequate and appropriate insurance to cover the activities of the club.
The financial year will end on 30th September.
The Treasurers will present audited statement of annual accounts at the Annual General Meeting.
Any cheques drawn against club funds should hold the signatures of any two of the three authorised Executive Officers.

11. Property and Funds

(i) The property and funds of the club cannot be used for the direct or indirect private benefit of members other than as reasonably allowed by the Rules and all surplus income or profits shall be reinvested in the club.
The club may also in connection with the sports purposes of the club:
(a) sell and supply food, drink and related sports clothing and equipment
(b) employ members and remunerate them for providing goods and services, on fair terms set by the Committee without the person concerned being present
(c) pay for reasonable hospitality for visiting teams and guests
indemnify the Committee and members acting properly in the course of the running of the club against any liability incurred in the proper running of the club (but only to the extent of its assets).

12. Discipline and Appeals
All complaints regarding the behaviour of members should be lodged in writing with the Secretary.
The Committee shall appoint a Disciplinary sub-committee who will meet to hear complaints within 7 days of a complaint being lodged. Any member requested to attend a Disciplinary sub-committee shall be entitled to be accompanied by a friend or other representative and to call witnesses. The Committee (or its sub-committee) has the power to take appropriate disciplinary action, including the termination of membership.
The outcome of the disciplinary hearing shall be put in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days following the hearing.
There shall be a right of appeal to the Committee against either the finding or the sanction imposed or both following disciplinary action being taken. The Committee shall appoint an Appeals Committee (a maximum of three) which shall not include members involved with the initial disciplinary hearing but may include non members of the club. The Appeals Committee shall consider the appeal within 7 days of the Secretary receiving the appeal. The individual submitting the appeal shall be entitled to be accompanied by a friend or other representative and to call witnesses. The decision of the Appeals Committee shall be final and binding on all parties.

13. Dissolution

If at any General Meeting of the club, a resolution be passed calling for the dissolution of the club, the Secretary shall immediately convene a Special General Meeting of the club to be held not less than one month thereafter to discuss and vote on the resolution.
If at that Special Meeting, the resolution is carried by at least two-thirds of the Voting Membership present at the meeting, the Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the club and discharge all debts and liabilities of the club.
The Committee will then be responsible for the orderly winding up of the club’s affairs.
After settling all liabilities of the club, the Committee shall dispose of the net assets remaining to one or more of the following:
to another club with similar sports purposes which is a registered charity and/or
to another club with similar sports purposes which is a registered Community Amateur Sports Club and/or
to the club’s governing body for use by them for related community sports.

14. Playing Regulations

A match fee shall be levied on all players.
Any player who fails to turn up for a match and who does not provide a suitable reason, will be considered for disciplinary action.
Any Player who is unavailable for selection must notify a member of the Selection Committee at the earliest opportunity.
Any Player who arrives more than fifteen minutes late after the scheduled start of a match may be excluded from the team; the final decision shall rest with the Captain.
Organisation of Match Teas shall be the responsibility of an appointment throughout the season.
All players shall pay for a tea. Scorers and Umpires shall be provided with a free tea.
It shall be the responsibility of the Captain or his appointed Match Treasurer to collect all monies and make all payments relative to teas and umpires.
It is the responsibility of the Captain and Vice Captain to deal with any misconduct on the field of play.
It is requested that all Players turn out to play in the correct dress.
The Club Kit is for the use of Club Members only.

15. Bar Regulations.

The Pavilion shall be opened and closed at such hours as may from time to time be fixed by the Management Committee of the Wolvey Playing Field Trust and as posted on the notice board in the Pavilion. The permitted hours for supply of intoxicants shall be such as may from time to time be determined by the Committee in accordance with the provision of the Licensing Act 1964 and as notified to the Magistrates Clerk, provided that if an order is made under-section 60, sub section (3) or (4) of the said act, the provision of section 62, sub-section (2) shall apply.
The members of a Club’s games team and their supporters visiting the Pavilion for a games contest, shall on their names being entered in the Visitors Book, provided for that purpose and countersigned by a member of the Committee or Officer of the Club, become Temporary Members of and entitled to the privileges of the Club for that day.
Any Member may personally introduce friends as his guests, but no Member may introduce more than two friends at any one time. The Visitor and the Member introducing them shall sign their names in a “Visitors Book” kept for that purpose. These conditions shall not apply to the introduction by any Member of their partner, the admission of whom shall be subject to such regulations as may from time to time be made by the Committee.
Each member shall be liable for the acts of any visitor introduced by them and the cost of any intoxicants supplied to a visitor shall be defrayed by the Member introducing them, the visitor in no case being allowed to pay either directly or indirectly.
There may be admitted to the Club’s registered premises persons other than Members and their guests and intoxicating liquor may be supplied to them by or on behalf of the Club for the consumption on the premises and not elsewhere, provided that this rule shall be restricted to either persons who are members of any duly organised dance, dinner, meeting or any other similar function held by any other duly constituted Club or other organisation in the Club’s registered premises. This may only be invoked a maximum of twelve times a year and only applies to the Pavilion.
No Alcoholic drinks will be served to any person under the age of 18 years.

16. Declaration
Wolvey Cricket Club hereby adopts and accepts this Constitution as a current operating guide regulating the actions of all members.

SIGNED (CLUB CHAIRMAN)
NAME DATE

SIGNED (CLUB SECRETARY)
NAME DATE